Guidelines for Authors
Posters constitute short reports on scientific results or professional news or work in progress.
Prospective poster authors should submit proposals (300 words) comprising the essence of the planned presentation. The proposal can be submitted in either DOCX or PDF format, but no special formatting guidelines apply at this stage. References, tables and figures are acceptable and are in addition to the 300-words limit.
Following a peer-review process, a decision is communicated to the authors. The review process of the HCI International Conference is single-blind (reviewers will be provided with authors' details). The name and contact details of the author(s) that are associated with the proposal are given to the reviewers.
After the acceptance of a submission as a poster, authors will need to do the following:
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Register for the Conference by 29 May 2026 according to the Registration regulation. During the on-line registration process, participants planning to present their work at the Conference will be required to select the single specific submission (‘paper’ or ‘poster’) to be associated with their registration, as well as the preferred method of their presentation ('on-site' or 'on-line').
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Prepare and submit a camera-ready poster extended abstract (short paper, typically 6 pages but no more than 11 and no less than 4) by 12 June 2026, to be included in the "HCII 2026 - Late Breaking Posters" Springer CCIS volumes of the Proceedings, upon their registration.
Camera-ready manuscripts should be submitted both in an editable format, like the freeware LaTeX or Microsoft Word (docx), and in PDF format. Authors are strongly encouraged to use the LaTeX format, which provides greater control of the layout, better typesetting of formulas, and effortless consistency of the final PDF that will be forwarded for publication. Guidelines for the camera-ready preparation and submission, as well as the LaTeX and Microsoft Word templates by Springer, are available.
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Prepare their poster presentation according to their selected mode of presentation.
If they select to present 'on-site', they will be required to prepare a visual poster in a large format paper that will be placed on a poster board, in the Posters Area where the Refreshment Breaks will take place, to present it live to ‘on-site’ participants from 29 to 31 July. In addition, they will be required to prepare the same poster in a digital format and post it on the electronic platform that will be used for the operation of the Conference, so that it becomes available for viewing by all participants. 'On-site’ poster presenters will also have the option to present a 2-minute poster pitch.
If they select to present ‘on-line’, they will be required to prepare the poster, only in a digital format, to post it on the electronic platform that will be used for the hybrid operation of the Conference, so that it becomes available for viewing by all participants.
All poster presentations will be listed in the electronic platform of the Conference that will be available to all participants for the entire six-day period of the Conference, from 26 to 31 July.
For all poster presentations included in the electronic platform, their presenters can optionally also prepare and include in the platform
- an additional large poster that can accommodate detailed information on their work, and
- a self-explanatory video by recording a computer-based presentation (typically a PPTX) or by capturing their computer screen while demonstrating their work
Conference participants will be able to pose their questions to poster presenters using all the communication channels available through the platform (chat, email, etc).
Authors have the option of only presenting their work during the Conference, without a short paper, 6 - 11 pages for the Springer CCIS proceedings.
Proposal length: 300 words
Deadline for proposal submission:
Submission open until 30 March 2026
Notification of review outcome: 8 May 2026
(to be published after the Conference)
Deadline for author registration: 29 May 2026
Deadline for camera-ready submission: 12 June 2026
Camera-ready paper length:
Typically 6 pages, but no less than 4 and no more than 11
All submissions must present original work; they must not contain any plagiarism and have not been published elsewhere in any form or language, in accordance with Springer's code of conduct.
What is a poster pitch?
A poster pitch is a brief, focused oral presentation—lasting 2 minutes—where each poster presenter will have the opportunity to highlight the core idea, motivation, and contribution of their work to a broader audience. The poster pitch sessions will take place during refreshment and lunch breaks, between 29-31 July, to ensure visibility and maximize engagement by Conference attendees.
There will be no Q&A following the pitches. Attendees are encouraged to engage directly with presenters at the poster boards area for further discussion. This format is designed to accommodate a larger number of presenters within the limited time available.
Who can deliver a poster pitch?
Participation in the pitch session is voluntary. Only registered poster presenters who will present their posters 'on-site' at the Conference can deliver a poster pitch.
What are the next steps?
'On-site' poster presenters that would like to present their poster, also with a pitch, should indicate their interest through their CMS account. Please note that participation will be limited, following a first-come first-served process.
Following the declaration of interest, pitch presenters will receive a template to use and instructions for preparing their 2-minute poster pitch presentation (1 slide). In order to confirm their pitch booking, presenters will need to upload their pitch presentation to their CMS account. Please keep in mind that only registered poster presenters will be able to upload their pitch presentation through their CMS account.
The "HCII 2026 - Late Breaking Posters" volumes, which will appear after the Conference, are no different in academic terms from the volumes that will appear before the conference. Poster extended Abstracts in the form of short research papers in these volumes are treated in exactly the same way, i.e. single-blind peer-reviewed by at least two reviewers, referenced, indexed, published in the Springer digital library, etc. All volumes together will form the full set of the HCII 2026 Conference Proceedings.
Registration Regulation
In order to provide a greater opportunity for more people to present at the Conference, multiple submissions by single authors cannot be accepted. Co-authors may appear on multiple posters, but each accepted paper, or poster, with multiple co-authors should have a different Conference registrant.
For poster presentation at the Conference and inclusion of the poster extended abstract in the "HCII 2026 - Late Breaking Posters" Springer CCIS volumes of the Proceedings, one registration per submission is required by 29 May 2026.
This also applies for posters to be presented without a "poster extended abstract submission" for the proceedings.