The dates listed below are not the deadlines in place for the required registration per submission, the latter being clearly indicated at the submissions web page.
Supporting participants from Least Developed Countries
In support of the Programme of Action (PoA) for the Least Developed Countries of the United Nations (UN-OHRLLS), HCII 2026 offers to academics and students of all grades, residing and working in these countries, the possibility to register for ‘on-line’ participation in the Conference with an 80% discount.
In order to take advantage of this offer, prospective participants from these counties will need to create an account for the Conference, through the CMS, enter their affiliation details, and apply for this fee discount following the provided guidelines. They are also welcome to submit their work for presentation during the Conference and publication in the proceedings, following the established peer-review process.
Registration
The Conference registration fee is the admission ticket covering the entire event (physical presence attendance 'on-site’ with the additional option for ‘on-line’ participation).
More specifically, all registered Conference participants are entitled to:
- Conference proceedings in electronic format
- Attend the Opening Plenary Session and Keynote Speech
- Enter the Conference Reception (evening of the 28th of July)
- Participate in all parallel sessions
- Enter the poster presentations and Exhibition area
- The refreshment breaks available between sessions (July 29-31, 10:00-10:30 & 15:30-16:00)
Fees (USD)
EarlyBefore31 December |
RegularBetween1 January - 15 May |
LateAfter15 May |
||
|---|---|---|---|---|
| Discounted fee 1 | $795 | $895 | $995 | |
| Normal fee | $895 | $995 | $1095 |
Note 1: All authors / presenters of papers or posters, organizers of (invited) sessions, Course instructors, Program Board members, and members of cooperating organizations will receive this discounted registration fee.
During the on-line registration process, participants planning to present their work at the Conference will be required to select the single specific submission (‘paper’ or ‘poster’) to be associated with their registration, as well as the preferred method of their presentation (with physical presence 'on-site', or 'on-line').
Students
Participants registered with the student fee are entitled to the same benefits as regular participants.
The discounted student fees apply to all authors / presenters of papers or posters, student design competition contestants, or attendees who are Undergraduate, Masters, or PhD (College and University) students during the academic year 2025-2026, regardless of discipline.
Fees (USD)
EarlyBefore31 December |
RegularBetween1 January - 15 May |
LateAfter15 May |
|
|---|---|---|---|
| Student fee | $545 | $595 | $645 |
During the on-line registration process students are required to submit documentation (in English) from the University or School they attend, about their current student status: either a scanned copy of an official letter duly signed and stamped or an equivalent official electronic document in PDF format (e.g. digitally signed or carrying on-line verification).
At the same time, students planning to present their work at the Conference will be required to select the single specific submission (‘paper’ or ‘poster’) to be associated with their registration, as well as the preferred method of their presentation (with physical presence 'on-site', or 'on-line').
Additional options
Any registered Conference participant is entitled to:
- participate in Workshops
- register for one or more Courses (an additional token fee per Course is applicable)
- register for the Design Café (an additional fee is applicable)
- purchase 'Opening Plenary Session tickets' for non-registered accompanying persons
As the capacity of rooms for Courses taking place as 'on-site' events is limited, early registration is strongly advised.
Fees (USD)
EarlyBefore31 December |
RegularBetween1 January - 15 May |
LateAfter15 May |
||
|---|---|---|---|---|
| Workshop fee | complimentary for registered participants | |||
| Course fee | $25 token fee | |||
| Design Café | $75 | |||
| Additional 'Opening Plenary Session' ticket 1 |
$95 | |||
Note 1: The Additional 'Opening Plenary Session' ticket enables access to this session for non-registered accompanying persons and includes free access to the Conference Reception.
Cancellation and Refund Policy
Cancellation of Registration
(A) For authors of papers
Registration cancellations, due to any reason, received in writing by the 26th of February 2026 will be fully refunded, less 10% which will be deducted for administrative expenses. For paper presentation at the Conference and publication in the Proceedings, one registration per paper is required by the 14th of February 2026. After this date, submitted papers will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.
(B) For authors of posters
Registration cancellations, due to any reason, received in writing by the 22nd of March 2026 will be fully refunded, less 10% which will be deducted for administrative expenses. For poster presentation at the Conference and publication in the Proceedings, one registration per poster is required by the 14th of March 2026. After this date, submitted manuscripts will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.
(C) For non-authors
Registration cancellations, due to any reason, received in writing by the 22nd of March 2026 will be fully refunded, less 10% which will be deducted for administrative expenses. One-half of the registration will be refunded for cancellations received in writing between 22nd of March and 22nd of May 2026. No refunds will be made after the 22nd of May 2026.
Cancelled Courses
If, for any reason, a Course is cancelled, then the Courses's registered participants are entitled to transfer their registration to another Course or to receive a refund.
Design Café
The Design Café registration fee is non-refundable, but it is transferable. If, for any reason, the Desing Café is cancelled, registered participants are entitled to receive a refund.
Visa
If you are planning to travel to Montreal, Canada from abroad and you are not a citizen of the United States, you will need a valid passport and, in most cases, an electronic travel authorization (eTA) or a visa. Certain international travelers may be eligible to travel to Canada without a visa, if they meet the requirements for visa-free travel. For detailed information you can visit this web site.
In this site you will find out if a visa or an electronic travel authorization (eTA) is required for entering Canada. The site also includes links to get details about the documents needed in order to travel without a visa. You can also find helpful information about how you can apply, and the procedures / required conditions / documentation / applicable fees for you to obtain the visa.
You should pay particular attention to the Canadian travel requirements and plan your travel well in advance.
The Conference organizers will be pleased to provide a visa support letter to all approved registered Conference participants for use in the context of their application for visa, if / as necessary.
After your registration process is completed and approved, you will receive a confirmation email including a link to your invoice. Then, from the 2nd of January 2026 onwards, you will be able to fill-in the application form for the visa support letter, which will become available through your Conference Management System (CMS) user account. After we process your application, you will receive your visa support letter as an email attachment in PDF format .
For more information or clarifications, please contact the Registration Administration.
The Conference Registration is operated by:
World Conference Services Inc.
37-14 Astoria Blvd, Astoria, NY 11103, USA